Objective
This agreement defines the location, roles, responsibilities, rights, structure, working methods of the Finance Office. It is a term of reference for the office’s function in implementing the SU development plan as well as human resources development strategic plans aligning with the Party’s policies and state rules of laws.
Location and roles
Finance Office, “FO in short”, is an administrative system, which reports to the president regarding to finance issues. It is the focal point in collaborating with faculties, offices, and departments within the university and organisations concerned pertaining to finance matters.
Responsibilities and Rights
Responsibilities
– Educate staff within the office on political ideology, dispositions and rules of laws;
– Implement decrees, regulations, decisions, and regulations concerning finance and public properties, and create an effective management mechanism;
– Make finance annual, quarter, revenue, expenditure and academic income plans of the university;
– Allocate annual budgets received from government;
– Monitor-inspect income and expenditure plans, manage the university properties in accordance with finance units;
– Plan and develop terms, make general finance management guidelines according to government policies and laws;
– Integrate, inspect, evaluate and report to higher management regularly;
– And perform other activities assigned by the university high management.
Rights
– Integrate and report financial activities of the university to authorities concerned.
– Request for and allocates budgets from the government, academic income and funding sources based on the plans
– Collaborate with internal and external finance organizations
– And perform other activities assigned by the university high management
Organization structure.
Administrative system
1. Division of Cash Treasury
2. Division of Accounting and Budgeting
3. Division of Finance and Equipment Supply Audit
Staff
Finance Office consists of one director, one deputy director, one division head, one section head and some staff
Responsibilities and Rights of the director and deputy director
– The director’s responsibilities are as described in articles 3 and 4 of this agreement
– The deputy director is responsible for work assigned by the director
– The deputy director substitute the director when the director is not present
Responsibilities and Rights of Divisions
Division of Cash Treasury
– Manage cash and disbursement
– Monitor and manage warranties
– Make a list of all sources of income and expenses for each day
– Record weekly, monthly, quarterly and yearly income and expenses
– In conjunction with offices and departments concerned, compare the amount of income and expenditures
– Monitor, suggest, support, inspect and manage departments concerned in making lists of income and expenditures
– And perform other activities assigned by the office management
Division of Accounting and Budgeting
– Liquidate for sponsors
– Monitor daily lists of income and expenditures from all sources of income
– Make daily, weekly, monthly, quarterly and yearly income and expenditure reports
– Promote, inspect and manage academic income and expenditure accounting of each financial unit
– Coordinate with heads of finance units and the Division of Cash Treasury to compare income and expenditure deficits
– Annual financial report of each project and cooperate with the auditing agency at the end of the year
– Plan to manage the budget and finances in all sources from all sources
– Make plans, allocate and summarise budgets, revenues and expenses from all sources of funding
– And perform other activities assigned by the office management
Division of Finance and Equipment Supply Audit
– Plan to manage and inspect the sources of funds of various financial units
– Monitor, inspect, support and implementation of revenue, expenditure, finance and cashes from all sources of funds of all financial units in accordance with principles
– Examine financial information such as the number of personnel, assets and equipment attached to the university
– Develop macro manuals and technical guidelines
– Plan to manage properties, materials, equipment, procurement, hiring and other services
– Manage the office.
– And perform other activities assigned by the office management
Working Methods and Coordination
Article 9. Working Methods
– Work in accordance with the principles of centralised democracy, team work, individual responsibility, and single head regime
– All activities and operations of the Finance Office are based on the overall plan of Souphanouvong University, Party’s policies and state laws
– Implement the meeting system, lessons learned, monitor, evaluate, summarise and report according to the system
Coordination
– The Finance Office has the right to liaise and coordinate directly with offices, faculties, centers and the library in making plans to manage the university’s properties, materials, equipment, procurement, hiring and other services
– Manage the office
– Liaise and coordinate financially with relevant parties in both the public and private sectors in accordance with regulations